FLEETWATCH Software Information
The FLEETWATCH® Fluid Management System uses two main software packages to control, collect and report on data critical to running a transit agency. The System Monitor collects and protects the data captured by the Fleetwatch hardware and the Data Tools provides an easy to use interface for users to view and analyze that data.
System Monitor (Core Control Software)
Real-time system control and data capture at the facility level.
Core Functions:
| Real-time monitoring of fuel islands and maintenance bays |
| Live interface to tank monitoring systems |
| Real-time vehicle number and employee ID authorization |
| Transaction processing with validation and authorization |
| Automated alerts, reporting, and data transfer |
System Monitor Capabilities
| Supports 32+ Remote Island Head (RIH) units |
| Real-time vehicle and employee authorization |
| Automatic database maintenance and backups |
| Continuous event logging and audit trail |
| Built-in system watchdogs for reliability and uptime |
| Secure access controls for data protection |
How It Works (Typical Transaction Flow)
- User Authentication
Employee ID is entered and validated
- Vehicle Identification
Vehicle number and mileage captured via RF reader and validated
- Authorization Checks
System verifies:
- Employee permissions
- Vehicle eligibility
- Fuel/fluid limits
- Controlled Dispensing
Only authorized fluids are enabled
Automatic shutoff at preset limits
- Transaction Logging
System records activity and resets for next vehicle
Fleetwatch Data Tools (Web Interface)
Browser-based access to system data, configuration, and reporting.
Data Tools connects to the System Monitor SQL database and provides a user-friendly interface for managing operations.
Data Tools Capabilities
More Details
| Web-based data access and editing |
| Role-based user permissions (read-only to admin) |
| Email and SMS alerts |
| Centralized multi-facility management |
| Remote system configuration |
Reporting & Analytics
Generate and schedule reports across all operational data: (click for more details)
| Vehicle activity and mileage |
| Employee activity and authorization |
| Fuel and fluid usage totals |
| Service exceptions (overuse, unauthorized activity, etc.) |
| Tank level reconciliation |
Data Management Modules (click arrows for more details)
Vehicles
| Add/edit vehicles with templates |
| Assign fluid permissions and limits |
| Schedule maintenance by time or mileage |
| Batch updates across vehicle groups |
Employees
| Manage employee profiles and permissions |
| Control access by vehicle, time, and day |
Facility Configuration
| Configure lanes, devices, and fluids |
| Modify system settings remotely |
Tank Data
| Integrate with tank monitoring systems |
| Reconcile tank levels with dispensing data |
| Identify leaks or calibration issues |
System Integration
| Automated data transfer to VMS or external systems |
| SQL-based architecture for reporting and analytics |
| Multi-site visibility from a single interface |
